Automated Call Scheduling with Voice AI, Google Calendar, and Airtable Integrati

Overview

This workflow automates the process of scheduling calls by integrating a Voice AI receptionist with Google Calendar and Airtable. It efficiently manages incoming scheduling requests, processes availability, and confirms bookings without manual intervention.

Key Features

• Parses and formats input from Voice AI receptionist.
• Retrieves and sorts available time slots from Google Calendar.
• Flattens and enriches slot data for user-friendly presentation.
• Stores and manages booking details in Airtable.
• Generates structured responses and handles errors gracefully.

Benefits

Automating call scheduling reduces administrative workload, eliminates double-booking, and ensures prompt responses to clients. The integration of AI and calendar/database services streamlines operations, improves accuracy, and enhances customer experience.

Use Cases

• Businesses needing automated inbound call scheduling.
• Service providers managing high call volumes.
• Teams requiring centralized booking and record-keeping.

Integrations & Automation

Key integrations include Voice AI (Vapi), Google Calendar for real-time availability, and Airtable for data management. The workflow leverages n8n's automation capabilities to orchestrate these services, saving significant time and reducing manual errors.