Automated User Invitation Workflow from Google Sheets to n8n

Overview

This workflow streamlines the process of inviting users to n8n by leveraging data stored in a Google Spreadsheet. It automates user management, reducing manual effort and minimizing errors.

Key Features

• Google Sheets Integration: Fetches all user records from a designated spreadsheet.
• User Comparison: Compares spreadsheet entries with existing n8n users to identify new invitees.
• Automated Invitations: Sends HTTP requests to invite only non-existing users to n8n.
• Scheduling & Manual Triggers: Supports both scheduled and manual execution for flexibility.
• Data Processing: Utilizes merge and set nodes to handle and format user data efficiently.

Benefits

• Time Savings: Eliminates repetitive manual user onboarding tasks.
• Accuracy: Ensures only new users are invited, preventing duplicates.
• Scalability: Easily adapts to growing user lists and frequent updates.
• Seamless Integration: Connects Google Sheets and n8n with minimal setup.

Use Cases

• Onboarding new team members to n8n using HR-managed spreadsheets.
• Automating user management for organizations scaling their n8n usage.
• Keeping user lists synchronized between Google Sheets and n8n for audit and compliance.