Automated Salon Appointment Management via WhatsApp, GPT, and Google Calendar

Overview

This workflow automates salon appointment management by integrating WhatsApp messaging, AI-powered data extraction, and Google Calendar scheduling. It enables seamless client communication and efficient booking processes.

Key Features

• WhatsApp Integration: Triggers on incoming WhatsApp messages for appointment requests.
• AI Processing: Utilizes OpenAI (via LangChain) to analyze images and transcribe audio sent by clients.
• File Handling: Downloads and extracts data from images, audio, and PDF files for appointment details.
• Smart Scheduling: Automatically updates Google Calendar with confirmed appointments.
• Conditional Logic: Ensures only valid file types are processed and corrects audio file metadata.

Benefits

• Time Savings: Reduces manual data entry and appointment coordination.
• Accuracy: Minimizes errors by extracting and processing client information automatically.
• Enhanced Client Experience: Provides fast, responsive booking through WhatsApp.
• Scalability: Handles high volumes of appointment requests efficiently.

Use Cases

• Salon owners seeking to automate appointment bookings.
• Businesses needing to process multimedia client submissions (images, audio, PDFs).
• Teams aiming to centralize scheduling and communication via WhatsApp and Google Calendar.

Integrations

• WhatsApp, OpenAI (LangChain), Google Calendar, HTTP APIs, file extraction modules.