Automated Invoice Management with Nextcloud, Email, and Telegram Alerts

Overview

This workflow automates the end-to-end management of incoming invoices using Nextcloud, email, and Telegram integrations. It is designed to reduce manual effort and ensure timely processing and notifications for financial documents.

Key Features

• Automated Scheduling: Initiates the workflow at set intervals to check for new invoices.
• Nextcloud Integration: Lists and verifies the existence of incoming invoice files, then downloads them for processing.
• Conditional Logic: Uses decision nodes to determine if invoices are present and require action.
• Email Notifications: Sends invoices directly to designated recipients for review or approval.
• Telegram Alerts: Instantly notifies relevant team members about new invoices via Telegram.
• Archiving: Moves processed invoices to an archive folder in Nextcloud for organized record-keeping.

Benefits

• Time Savings: Eliminates repetitive manual checks and notifications, freeing up staff for higher-value tasks.
• Accuracy: Reduces the risk of missed or delayed invoice processing.
• Transparency: Keeps all stakeholders informed in real-time through multi-channel notifications.

Use Cases

• Finance teams managing high volumes of supplier invoices.
• Businesses needing audit trails and timely alerts for financial documents.
• Organizations seeking to centralize and automate document workflows with cloud storage and messaging platforms.