Automated Audit of Google Drive File Permissions with Email Reporting

Overview

This workflow automates the auditing of Google Drive file permissions to enhance access control management. It systematically reviews files, detects those shared with external users, and compiles the findings into a structured report.

Key Features

• Automated Permission Analysis: Filters files to identify those shared outside the organization.
• Data Normalization & Aggregation: Processes and normalizes permission data for clarity and reporting.
• Google Sheets Integration: Creates and updates a Google Sheet to log audit results.
• Batch Processing: Efficiently handles large volumes of files using batch and split operations.
• Automated Email Reporting: Sends a comprehensive summary report via Gmail to designated recipients.

Benefits

• Enhanced Security: Quickly identifies potential data exposure risks by flagging externally shared files.
• Time Savings: Eliminates manual permission checks, reducing administrative workload.
• Actionable Insights: Provides clear, organized reports for compliance and IT teams.

Use Cases

• Regular audits for compliance with data protection policies.
• Monitoring sensitive document sharing in organizations.
• Supporting IT and security teams in proactive risk management.

Integrations & Automation

Key integrations include Google Drive, Google Sheets, and Gmail. The workflow leverages n8n's automation capabilities to streamline permission audits, ensuring timely and accurate reporting.