Automated Attendee Registration and Onboarding Workflow

Overview

This workflow automates the end-to-end process of managing attendee registrations and onboarding for events or sessions. It integrates multiple platforms to ensure seamless data collection, team collaboration, and timely communication.

Key Features

• Automated Registration Capture: Uses Typeform to trigger the workflow when a new attendee registers.
• Data Management: Attendee details are added to Google Sheets for centralized tracking and reporting.
• Account Creation & Team Assignment: Automatically creates accounts and adds attendees to relevant Mattermost teams and channels for collaboration.
• Session Coordination: Retrieves session details from Google Sheets and merges data for personalized onboarding.
• Calendar Integration: Adds attendees to Google Calendar events, ensuring they receive timely reminders.
• Personalized Communication: Sends a welcome email via Gmail to each new attendee.

Benefits

• Reduces manual data entry and administrative overhead.
• Ensures consistent onboarding and communication.
• Enhances attendee experience with timely updates and access to resources.
• Improves team coordination and event management efficiency.

Use Cases

• Event and webinar registration management
• Employee onboarding for HR teams
• Workshop or training session coordination

This workflow delivers significant time savings and accuracy by automating repetitive tasks and integrating key business tools.