Automated AI-Powered Gmail Receipt Extraction to Google Sheets & Drive

Overview

This workflow automates the extraction and organization of receipt emails from Gmail, leveraging AI for data parsing and storing results in Google Sheets and Google Drive. It streamlines expense tracking by eliminating manual data entry and ensuring all receipts are securely archived and easily accessible.

Key Features

• Scheduled Automation: Periodically checks Gmail for new receipt emails.
• AI Data Extraction: Utilizes OpenAI and LangChain nodes to intelligently parse receipt details.
• Structured Output: Extracted data is formatted and validated for consistency.
• Google Sheets Integration: Automatically appends parsed receipt data to a designated Google Sheet for real-time tracking.
• Google Drive Storage: Downloads and uploads receipt attachments to Google Drive for centralized document management.

Benefits

• Time Savings: Eliminates manual sorting, data entry, and file uploads.
• Accuracy: AI-driven parsing reduces errors and ensures structured data.
• Centralized Records: Consolidates financial documents for easy access and reporting.
• Scalability: Handles large volumes of receipts without additional effort.

Use Cases

• Automated expense management for finance teams.
• Receipt archiving for freelancers and small businesses.
• Streamlined bookkeeping and audit preparation.

Integrations

• Gmail, Google Sheets, Google Drive, OpenAI (via LangChain), n8n automation platform.