Automated Agile Refinement Preparation with Gmail, OpenAI, and Google Sheets

Overview

This workflow automates the preparation process for Agile refinement sessions by integrating Gmail, OpenAI, and Google Sheets. It orchestrates calendar checks, Definition of Ready (DoR) validations, and automated email drafting to streamline team collaboration.

Key Features

• Automated Triggers: Initiates via manual or scheduled triggers to fit team routines.
• Calendar Integration: Loads the Scrum Master's Google Calendar to identify upcoming refinement sessions.
• DoR Validation: Loops through user stories, comparing each against DoR criteria stored in Google Sheets.
• AI-Powered Drafting: Utilizes OpenAI to draft personalized emails for refinement preparation.
• Business Validation: Ensures all user stories meet business requirements before refinement.

Benefits

• Time Savings: Reduces manual effort in preparing for refinement, freeing up team resources.
• Consistency: Ensures all user stories are consistently checked against DoR standards.
• Improved Communication: Automated, AI-generated emails keep stakeholders informed and aligned.

Use Cases

• Agile teams seeking to automate refinement preparation.
• Scrum Masters aiming to ensure readiness and compliance for user stories.
• Organizations looking to enhance Agile process efficiency with integrated tools.

Integrations

• Gmail: For automated notifications.
• Google Sheets: For storing and validating DoR criteria.
• OpenAI: For intelligent email drafting.